Registration
What does my conference registration fee include?
Conference materials, LFS activities, Lunch and a banquet dinner meal.
Conference Venue – Governors State University
Directions and Parking
Governors State University is located at: 1 University Parkway, University Park, IL 60484
We offer free parking in all lots near the main entrance.
The closest parking to the main entrance can be found in East Lot 1 and West Lot 1.
Hotels and Amenities
Hotel Information
Hotel blocks have been reserved for the conference. You will need to reserve your hotel on a separate link than the registration form.
We strongly encourage you to plan on staying both nights of the conference at the hotel, as our programming will go very late Friday night, then pick back up first thing in the morning on Saturday, and continue late again on Saturday night. Your safety is incredibly important to us and we don’t want people driving across the Midwest on little sleep. There are no scheduled activities on Sunday, so plan to leave at your leisure that morning.
For any questions about room blocks, please contact the Region E/F/G Conference Committee by emailing conference@aporegionf.org. Visit the Hotel page to find room blocks.
How do I book my hotel room for the conference?
You can book your hotel stay by contacting the hotel directly.
What types of hotel rooms are included in our group rate?
Two Queen Standards
One King Standard
Schedule
When do we need to plan on arriving for the conference?
Conferences will begin Friday evening at 7:00PM. Since folks will be traveling from out of town, we typically host a fellowship activities throughout the evening so you can join at any time! Fellowship will run through 10:00PM.
When does the conference end?
The conference will end on Saturday evening.
General Info
Is there a conference theme this year?
Soar Like The Golden Eagle: Spread Your Wings of Service
Do we need to wear dress clothes for banquet?
You can wear whatever you’re comfortable with to the banquet dinner/awards presentation. We recommend business casual, but please feel free to dress in theme!
Do we need to pack anything special? What do you bring to an APO conference?
You should pack clothes, toiletries, and snacks for a typical weekend trip. Usually, members use this opportunity to wear their letters or APO merch. Conference materials will be provided (folder, paper/pen, etc), but feel free to bring a notebook or laptop if desired.
What meals do we need to plan for during a conference weekend?
Saturday lunch, Saturday night catered reception. Light snacks and drinks may also be provided during fellowship activities but will not be substantial enough to replace a meal.
Voting Delegates
When does my chapter need to elect our voting delegates for conferences?
This should take place before the early registration deadline. At the very latest, please register delegates by the week before conference. Be sure to follow your Chapter Bylaws if that election process is detailed.
When are the meetings that delegates need to attend?
Voting delegates need to attend the Awards meeting and Section Business Meeting for their section. Please see the Program for details.
What do I need to prepare for the business meetings?
Nothing ahead of time! Your Region Chair will provide an agenda within a week of the conference for the region meetings. The Region Business Meeting’s priority is electing a Region Chair, approving the Region’s budget, and any policy revisions.
What if my chapter hasn’t elected voting delegates in time?
Every chapter gets 2 votes at every section, region, and national conference. To ensure your chapter has a voice, at least one voting delegate must be selected by the chapter ahead of each conference. If an election hasn’t taken place yet, please reach out to your chapter president, advisor, and Section Chair ASAP. Chapter Bylaws and your voting delegate election process must be followed.
What if I can no longer attend or miss a meeting?
There unfortunately isn’t the option for last minute delegate substitutions once we get close to the conference weekend. You can notify your Section Chair ASAP to see if they can note your chapter as a single delegate/double vote.
I already registered, but now I’ve been elected as a voting delegate. How do I update my registration?
Simply send the conference planning team an email at Region_EFG_conference@aporegionf.org and we can update our registration list.
